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Entry time:	Tue Feb 3 10:53:34 2026
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<p> <table width="98%" align="center" cellspacing="1" style="border:1px solid #486090;"> <tbody> <tr> <td cellpadding="3px" style="background-color:#486090; font-weidht:bold; color:white;">Quote:</td></tr> <tr> <td cellpadding="10px" style="background-color:#FFFFB0;"><p>If an undergrad has been working with the group on a volunteer basis, they will need that clarified, so that they have not up to then we working for pay without training.  There is a form that they sign saying they have been working as a volunteer.</p> <p>Below is an email that Pam sent in July 2019 outlining what they need.  Other things to remember:</p> <p>Undergrads receive emails from the department to remind them about orientation and scheduling prior to first day of hire, and other emails from ASC. They receive more information at orientation.</p> <p>They will need to show ID.  </p> <p>If an undergrad (or any hire) does not waive retirement/OPERs within 30 days, they will have to have this deducted from their paycheck. This is another reason that orientation is important.<br />  <br /> For the person hiring them:<br />  <br /> 1.      Tell your admin (Lisa) asap who, when, etc you want to hire. ASAP is important because (Pam) will process over 75 undergraduates hires in the Fall and over 100 in the summer. Each takes 20 days on average (see below)<br /> 2.      On the first day of employment – ask your new hire if they have completed their orientation with the ASC.<br />  </p> <p>From: Hood, Pam <br /> Sent: Tuesday, July 23, 2019 4:49 PM<br /> To: 'physics-all@lists.osu.edu' <physics-all@lists.osu.edu><br /> Subject: Undergraduate Fall Hires<br />  <br /> Hello all,<br />  <br /> Fall is almost upon us and I am working on having positions ready to fill as well as posting on the OSU student job site and Federal Work study job boards. In order to plan my workflow, if you would let me know:<br />  <br /> 1.      Approximately how many undergraduate student assistants you plan to hire and at what rate of pay. Our department’s current average rate of pay is $10.00 - $10.50/hour, however it does depend on the position. Range is $8.55 - $14.00/hour.<br />  <br /> 2.      A brief summary of job duties and responsibilities (i.e. assisting in research for ______)<br />  <br /> 3.      Request for posting OR<br />  <br /> 4.      If you have specific student that has been a non-paid volunteer that you would like to hire, they need to sign a waiver prior to orientation.  Please see attached for volunteer waiver.<br />  <br /> 5.      Please indicate if your start date varies from August 20. And it may vary based on multiply factors i.e. signatures, workflow, etc.<br />  <br /> 6.      All terminations for summer ungraduated student workers OR<br />  <br /> 7.      If you are intending to continue employment but require a reduction in hours worked in order to comply with policy Please see attached policy for min/max hours.<br />  <br />  <br /> I have attempted to answer all the FAQs that I noted in the “summer undergraduate hiring wave” in italics, however please let me know if you have questions. As always, it is ASC policy to not start any employee prior to orientation and it will take a minimum of 10 days from the time the contract is signed by both the student and the supervisor– please encourage your students to sign asap or it lengthens the process significantly.<br />  <br /> I will do my best to facilitate this process for you. Students Buck ID# and email is extremely helpful. If you need the hire to start August 20, please send me the information via email by July 31, 2019. If you respond later or request a hire after July 31, I will estimate the hire date at the time of submittal.<br />  <br /> Thanks,<br />  <br /> Pam</p></td> </tr> </tbody> </table> </p><p> </p> Encoding: HTML ELCode plain Suppress Email notification

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